Conference Room Design & Build

Conference rooms that work when the meeting starts

The video-call era turned conference room AV from “nice to have” into “the difference between a productive meeting and ten minutes of fumbling while three executives stare at a black screen.” Most conference room failures trace to one of three things: the AV was specced from a generic kit instead of designed for the room, the calendar integration was an afterthought, or there was no one accountable for the system after install. We solve all three.

What we deploy

Boardrooms (12+ seats). Multi-display, ceiling mic array, dedicated speaker bar or distributed speakers, touch panel control, often with a separate camera array for proper framing. Zoom Rooms or Teams Rooms certified, fully integrated with the room’s calendar.

Conference rooms (6–12 seats). Single or dual display, all-in-one video bar (Logitech Rally Bar, Poly Studio X-series, Yealink MeetingBar) with proper microphone coverage, touch panel.

Huddle rooms (2–6 seats). All-in-one bar with built-in display, simpler control, often BYOD-friendly. The right answer for the small rooms where over-engineering does not pay back.

Executive offices. Personal Zoom Rooms or Teams Rooms setup at a desk — mic, camera, lighting, often with a second monitor.

Hardware partners

Logitech (Rally Bar, Tap, Sight) — the workhorse for most rooms. Poly (Studio X-series, Trio) — strong audio, well-priced, widely deployed. Yealink — competitive on price for Zoom Rooms and Teams Rooms. Crestron — for boardrooms where the budget supports the polish. Neat — for design-conscious clients. We pick by use case and budget, not by which line we resell most.

What goes wrong without proper design

The room books on the calendar but the screen does not wake when someone walks in. The mic only picks up the person sitting closest. People in the back of the room are too small in the camera frame. The display does not auto-switch to the right input. The cables get unplugged for a presenter’s laptop and never get plugged back in. The Wi-Fi the AV is on is the same Wi-Fi the conference room TV is fighting for bandwidth on.

These are all design decisions someone has to make. We make them up front so the room “just works” — not after a quarter of frustrated emails to IT.

From the field

What it costs

• Huddle room (small all-in-one bar deployment): $4,500–$8,500
• Conference room (single display, all-in-one bar): $7,500–$15,000
• Boardroom (multi-display, ceiling mics, touch panel, full integration): $25,000–$80,000+
• Multi-room rollouts get standardized hardware and template configs; volume discounts apply.

Pricing includes hardware, design, install, integration, and training. Cabling is typically additional but quoted in the same scope so there are no hand-offs between vendors.